CSO Capacity Building Trainer/Mentor
The
Adventist Development and Relief Agency (ADRA) is a global humanitarian
organization with a mission to work with people in poverty and distress to
create just and positive change. Since 2010, ADRA TL has implemented
development programs in Timor-Leste in the area of WASH, agriculture
development, savings and loan, value chain development, women empowerment,
civil society strengthening and humanitarian response.
Since
2021, European Union and Austrian Development Agency has committed a 4-year
project implemented by ADRA Timor-Leste and Rede Feto Timor-Leste, namely
Hakbiit Feto (HF) Project under the EC Contract No.
CSO-LA/20219/423-106. The HF project works closely with local women
focused CSOs, strengthening their capacity to operate sustainably and become
efficient and effective in creating lasting impact by assessing organisations’
needs and develop their capacity in terms of leadership, project cycle
management, quality, accountability and transparency, advocacy and business
development.
The
Hakbi’it Feto project addresses several root causes preventing women’s social
and economic empowerment in Timor-Leste. It builds on lessons learned and
systems for market access and communication developed in various projects with
objectives to build and support agriculture value chains.
OBJECTIVE, PURPOSE & EXPECTED
RESULTS
The Overall objective of
the Project is to empower women socially and economically.
The
specific objectives the Hakbi’it Feto project are:
· SO1:
to strengthen CSOs to operate effectively to support development and women’s
empowerment.
· SO2: to
promote supportive relationships within families for participation in society
and economic activities; and
· SO3: to
support women’s engagement in society and the economy through participation in
value chains and market systems.
One of the activities of
the project under SO1 is Activity 1.1.4 CSOs Learning Platform conducts
training/consultancies/coaching/ mentoring/on-the-job facilitation in
leadership, project cycle management, program quality/effectiveness,
accountability, and transparency. Since the learning platform is not
functioning yet, ADRA TL will recruit a professional trainer/mentor to support
Hakbiit Feto Project team in providing training to local CSOs (members of Rede
Feto) and representatives of RF secretariat on project cycle management.
This TOR describes the details of the training.
Results to be achieved by the trainer/mentor
The
results to be achieved by the Trainer/Mentor in chronological order are as
follows:
1. 40 participants from 20 CSOs under Rede Feto and Rede Feto Secretariat of Trainers trained with certification.
2. Increased knowledge of training participants on the methods to do project planning, monitoring, and reporting. Increased capacity of Rede Feto Secretariat and its CSOs in terms of project cycle management, that will increase their reputation and ability to access more financial opportunities. Increased the knowledge of Rede Feto and its CSOs in terms of the methods and process in developing organizational strategic plan that will help them to be more focus and effective seeking for funding opportunities.
3. Increased
the capacity of the Rede Feto secretariat to be more confident and provide good
quality of services and have easy access to funding opportunities and provide
more sustainable mentoring to its members. Increased the capacity of CSOs
in program management that will lead to the increasing of their visibility in
their community, region, and eventually central level.
4. After the training the participant from each
CSOs expected to develop a good proposal, Teoria of Changes, develop new detail
implementation plan and revise the existing according to the training, include
develop and revise the project indicators of performance.
5. Training documented with video and scripts to be
uploaded to the learning platform.
SCOPE OF THE WORK
1.1.1. Geographical
area to be covered
The
training will be conducted in Dili municipality. The targeted CSOs
will be from Dili and other Municipalities.
1.1.2. Target
groups
The
training will be conducted in Dili municipality that will cover 40 people representing
20 identified Rede Feto CSOs from Dili and other municipalities and RF
Secretariat.
This
training is expected to benefit the key/senior staff from selected CSOs and
Rede Feto secretariat. The CSOs and Rede Feto secretariat representatives will
be specifically targeted to those staff who have influence and decision-making
power in project management and organisation.
Before undertaking the
training, the consultant will receive briefing and familiarize own self on
project and numbers of the project beneficiaries and the current capacity of
Rede Feto secretariat and its CSO members.
The consultant will be
expected to conduct
the following tasks in order to deliver the training and
mentoring on Project Cycle Management:
1. Conduct
capacity building needs assessment before the training to selected CSOs
2. Submit
capacity building needs assessment and recommendations include proposed
training syllabus, training plan or agenda for approval of ADRA TL
3. Deliver training to CSOs
on Project Cycle Management with participatory and practical approach.
4. Conduct pre & post - test.
5. Provide 1-time mentoring visit to the
participant on how they adopt the training content into their organizational
and project implementation practices.
6. Submit training and mentoring report to ADRA TL
by no later than one week after the training and mentoring.
7. Directly report to Hakbiit Feto Project Manager.
8. Present training module, syllabus, and training
agenda to Hakbiit Feto team prior to training.
9. The training manual could be in Tetun or English
using terms and language that are easy to grasp by audiences from multiple
background.
1.1.3. Responsible
body
The Trainer/Mentor will report directly to the Hakbi’it Feto
Project Manager. However, s/he will also be expected work closely with the MEAL
Specialist and Rede Feto Project Officer.
ADRA TL will provide:
- Guidance and technical support as required
throughout the training.
- Approval of the plan, syllabus, and report
- Training venue.
- All training materials, such as stationeries;
projector; etc.
- Meals, refreshment, Transport refund &
accommodation for participants; and
- Ensure all participants present during training.
- Rede Feto Project officer will continue to
conduct regular mentoring to CSO members in ensuring the learning implementations.
The consultant will be
responsible for:
- Conduct capacity building needs assessment
- Provide training syllabus.
- Developing training materials and tools.
- Conducting the training in a participatory and
practical way
- Submit training report and project Cycle
Management training materials to ADRA TL
1.1.4. Management
structure
The
project team is composed of one Project Manager, Finance person, one Business
&Value Chain Specialist, One MEAL Specialist, and one project driver.
The Hakbi’it Feto
Project Manager is responsible for overall coordination, planning, development
of operational procedures and guidelines, monitoring, and supervision of all
activities. This position reports to ADRA Program Director who strategically
support to the team, undertake periodic monitoring and supervision, and liaise
with ADRA Austria and EC delegation in Dili.
The Hakbi’it Feto PM
with the support from the Project MEAL Specialist, in
coordination with Rede Feto Project Officer will support, and monitor the
training activities.
1.1.5. Facilities
to be provided by the contracting authority and/or other parties
The selected Trainer/Mentor should provide any facilities needed to carry
out the assignment. The Contracting Authority will only provide other
supporting materials required from the training activities, including copy and
printing of training materials as well as coordination with Rede Feto and CSOs
to mobilize them to attend Project Cycle Management training.
The operational base of this training materials
development and training activities will be conducted in Dili, and no field
work required for this assignment.
Starting date &
period of implementation
The
intended start date of this consultancy service is 23 October 2023 and the
period of implementation of the contract will be three months from this date.
The following is the detail activities timeline for the training consultant:
|
Activities |
Date |
Working Days |
|
|
1. |
Initial
meeting with the project team and Project Document Review |
7 November 2023 |
1 |
|
2. |
Conduct
Training need assessment |
9 -10 November 2023 |
2 |
|
3. |
Develop
training syllabus/plan/agenda based on training need assessment result |
13 November 2023 |
1 |
|
4. |
Presentation
of training materials/syllabus/plan/agenda to Project Team for review and
approval |
14 November 2023 |
1 |
|
5. |
Provide
training to representatives from Rede Feto Secretariat and identified CSOs |
20 – 24 November 2023 |
5 |
|
6. |
Submit
training report for review and approval |
30 November 2023 |
1 |
|
7. |
Conduct
the mentoring to the Secretariat RFTL and CSOs members according to the
agenda schedule |
December 2023 – February 2024 |
21 |
|
8. |
Final
Report |
19 February 2024 |
1 |
|
Total |
|
33 |
|
ADRA
TL expects to recruit a Timorese National to be the Trainer/Mentor who
has the following qualifications:
o An advance degree in Management, Development
Studies, Social Studies, Education, or relevant areas;
o Has conducted PCM training already.
o Minimum of 10 years of relevant professional job
experience (professional trainer, civil society organizations’ capacity
development, program management, etc.) in NGO sector
o In-depth knowledge or familiarity of Timor-Leste
CSOs capacity development issues;
o Has technically sound experiences in providing
training and mentoring to Civil Society Organizations, government departments
and other agencies.
o Fluency in Spoken and Written of English or
Tetun Languages.
o Demonstrated excellent presentation,
facilitation, communication skills; and mentoring skills,
o Strong report writing skills in English or Tetun
Supporting Staff
The Trainer/Mentor will
be supported by ADRA TL Hakbiit Feto project Manager, MEAL Specialist, Project
Officer of Rede Feto. The consultant will be supported with training need
facilities and equipment that will be covered by the project.
1.1.6. Key
experts
The
Contracting Authority is only looking for one key expert as Trainer/Mentor the
qualifications mentioned in the previous section (Consultant Qualification).
1.1.7. Support
staff & backstopping repetition
No
backstopping or support staff is deemed necessary for the assignment. The
Hakbi’t Feto Project team will support the selected Trainer/Mentor during
the execution of this assignment.
The
selected Trainer/Mentor is
expected to work from his/her own office or residence and only come to ADRA TL
office for consultation and provide the training at the location will be
determined by ADRA TL.
Facilities to be
provided by the trainer/mentor
The selected Trainer/Mentor should provide any facilities (office space
etc.) needed to develop training materials, syllabus, and training agenda. The
inception meetings will take place at ADRA TL main office in Dili.
The selected Trainer/Mentor should provide any equipment (laptop, camera,
stationaries) needed to carry out the assignment. The Contracting Authority
will provide support in terms of mobilizing CSOs representatives to attend the
training, including other stationaries required during the training sessions,
such as notebooks, flip chard, markers, and projector for slide
presentations. The project team will also support the selected consultant
in mentoring trip to visit CSOs.
No
pre-payment are foreseen in this contract.
The
hired consultant is expected to submit training plan before the training and
training report at the minimum of 5 working days after conducted training. The
following is the details reporting requirements for the selected consultant:
|
Content |
Time of submission |
|
|
Provide
and present of Training manual, syllabus, and agenda |
· The content of the syllabus is composed of (but not
limited to): · Introduction
to a project. · Project
management · Detail
phases in Project Cycle Management - Project
Initiation/Design - ToC - Project
Planning – include budgeting. - Project
Execution - Project
Monitoring and Controlling - Project
Closing |
To be
presented to ADRA Timor-Leste 2 days after signed the contract. |
|
Training
and Mentoring report |
The
training report in English or Tetun that covered: - Introduction - Background
and Objective of the training - Methodology - Target
beneficiaries - Training
program - Key points
covered during the training: o Introduction to a project o Project Cycle Management - Expected
result: Pre & Post-test result comparation and analysis. - Limitations
and challenges - Closing: Conclusion and Recommendations Annexes - Annex with each CSOs participant proposal development/
revision, ToC, details implementation plan and project indicators
performance. - Report must include relevant photos, graphs and quotes. - The report
will be considered final after reviewed and approved by ADRA TL. |
Within 5
working days after the training is provided. |
Submission
of training reports
Within
5 days after training is completed, the hired consultant is required to submit
the report to the Hakbiit Feto Project Manager, who will allocate the internal
review among the project team and ADRA TL Program Team. The hired
training consultant is encouraged that the training report must be written in
English and/or Tetun and should be submitted in digital format. The project
manager is responsible for review and approving the reports.
Indicator
1. Syllabus, lessons plan and agenda submitted on time.
Indicator
2. Conduct pre & post – test before and after training
Indicator
3. Lead and facilitate training as planned.
Indicator
4. Training Report submitted on time.
Application Process
ADRA
Timor-Leste invites individual training consultant and/or training institution
or companies (preferred local consultant) who meet above requirement to submit
an expression of interest, which should include the following:
§ A
suitability statement, including commitment of availability for the entire
period of the assignment.
§ A
narrative proposal which should include the following information (at a
minimum):
o Technical proposal with
clear methodology, tools training syllabus and agenda.
o CV of key consultant(s)
attached to the technical proposal clearly showing the qualification and
experience of the consultant and his/her team.
o Proposed budget.
o Proposed timeline.
o Contacts details of
three reachable organizations or institutions recently worked with.
Selection Criteria
· Has
background education in Management, Development Studies, Social Studies,
Education, or relevant areas.
· Minimum
of 10 years of relevant professional job experience (professional trainer,
civil society organisations’ capacity development, program management, etc.);
· Timorese
national with in-depth knowledge or familiarity of Timor-Leste CSOs capacity
development context.
· Has
technically sound experiences in providing training to Civil Society
Organisations, government departments and other agencies.
· Fluency
in Spoken and Written of English or Tetun Languages.
· Demonstrated
excellent presentation, facilitation and communication skills; and
· Strong
report writing skills in English or Tetun
· Able
to comply with ADRA TL procedures, guidelines, and policies.
The
hired Trainer/Mentor will be expected to abide by ADRA’s Child Protection Code
of Conduct and Preventing Sexual Exploitation, Abuse and Harassment policies
and will undergo Criminal History Check and reference checks.
How to Apply
All
interested and qualified consultant should send his/her application and CV
explain the fitness to the Selection Criteria to:
julieta.dearaujo@adra.tl and domingos.sinorio@adra.tl
or
hand-delivered to the office of ADRA Timor-Leste, Rua Halimesak, Delta II,
Dili, Timor-Leste
Deadline
for application: All applications should be submitted by (Friday,
27 October 2023 by COB 12:30pm hrs). Application received after this time will
not be considered.
Kind Regards
Marsaulina Pasaribu
